Submitted by Katie Newnam, Director of Administration and Human Resources, 512-948-7704, [email protected]
Click Here to view a video of the meeting on the Sun City Texas website (follow link to 2019 CA & Board Videos).
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Reports
The Board and a resident audience heard reports from the Executive Director, Jim Romine, regarding updates since the last quarterly Board Meeting including current activities in various departments. Sandy Goodman reviewed and acknowledged the unanimous consent items approved by the Board since the May 2019 Meeting. The Board recognized the various Committee reports submitted and thanked the volunteers for all their efforts. Representatives from the Chartered Clubs and Finance Committee, as well as the LMH Organization reviewed their quarterly Board reports with the membership.
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CA Financials
The Community Association's Financials for July 2019 were presented to the Board by Ann Dodson, Director of Finance. HOA revenue of $1,016,163 was reported for the month of July compared to the budgeted amount of $1,000,987. Home closings for the month were 19 on a budget of 22. The Golf revenue was $409,434 compared to the budgeted amount of $336,516. Golf expenses were $397,002 compared to budgeted expenses of $408,397. Overall, the CA ended the month with a deficit of $7,565 on a budgeted deficit of $98,155 for a favorable variance of $90,590. The Board voted unanimously to approve the May, June and July 2019 financial statements as presented.
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Transfer of Funds to the Reserve
At the end of June, the HOA’s projected operating surplus for 2019 was $300,000. In an effort to lower the reserve contribution for 2020, staff and the Finance Committee proposed a change to the 2019 Budget to increase the reserve contribution by $300,000 (from $1,450,000 to $1,750,000). The Board voted unanimously to approve the transfer.
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Design Guidelines
Ginger Przybys, Modifications Committee Chair, presented the Board with the final draft of the revised Design Guidelines (DG’s). In summary, the new DG’s are 38% shorter, make sensible changes, grant more latitude with clearer editing and word choice, preserve the community’s philosophy and vision and respond to the community’s dynamic requirements. The Covenants Committee has reviewed the new DG’s for enforceability. The Board thanked the Committee, staff and other volunteers for their efforts in the massive undertaking of the DG’s rewrite. The Board voted unanimously to approve the Design Guidelines, with the exception of section 6.5 which needs additional review.
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Policy for Chartered Clubs
The Board was presented with amendments to the Policy for Chartered Clubs. The changes to this policy are believed to clearly define the requirements and intent of the policy and to eliminate any misinterpretation and confusion by Chartered Clubs. The Committee sought input from the community and the CA’s attorney before finalizing the amendments. The Board thanked the Committee and staff for their efforts in the rewrite. The Board voted to approve the amendments unanimously.
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Covenants Committee Charter
The Board was presented with minor changes to the Covenants Committee Charter. The amendment address potential conflicts of interest. The Board voted to approve the amendments unanimously.
