Capital Projects Subcommittee (CPS) Opens Solicitation for 2026 Projects

Submitted by Bill Hale, Capital Projects Subcommittee Chair

In 2022, the Community Association (CA) introduced a new method to gather community-driven capital project ideas, evaluating and prioritizing them. These projects, exceeding $5,000 in cost and having a useful life greater than two years, aim to enhance facilities and amenities for our residents. The process strives to promote community engagement in proposing projects and ensures transparency in evaluating and prioritizing them for CA funding in future fiscal years.

For initial evaluation, project proposals from chartered clubs are first submitted to the Chartered Clubs Committee; proposals from all other groups or individuals are first submitted to the Property & Grounds Committee. Approved projects are submitted to the CPS for scoring and ranking according to published criteria. CPS recommendations go to the Finance Staff for inclusion in the 2026 proposed budget and to the CA Board for approval in November.

Project proposals may be submitted at any time, but must be received by Friday, May 16, to align with the CA budgeting schedule for fiscal 2026.

In 2024, we received eight project proposals, recommending two for implementation in 2025. This year, we’ll follow the proven process from the past three years. Emphasizing co-funding/cost-sharing, we recognize budget constraints and cost pressures, expecting chartered clubs and individuals to fund significant portions of their proposals.

If you have project ideas, consider these steps:



1. Secure a sponsor (chartered club, group of residents, etc.) for proposal development and securing cost-sharing. Select one individual to serve as contact point throughout the approval process.
2. Review materials on the Property & Grounds/CPS website for proposal formats, last year’s outcomes, and evaluation criteria.
3. Seek assistance from CPS members (shown on the CPS website) to enhance your proposal with examples from successful submissions.
4. Meet the Friday, May 16 deadline.

Money Matters: Making Cents of your HOA Financial Health

We have received numerous inquiries regarding the 48 Fitness guest passes mentioned in the January statements. Each year, we provide 48 complimentary guest passes to every household, which can be used throughout the year. Please note, any unused guest passes will expire annually on December 31. Starting in January, new passes are reissued for the upcoming year. 

File of Life – Program Enhancement

Message from Emergency Management Committee

[email protected]  

The City of Georgetown Fire Department is offering this program to all residents in Sun City. The File of Life® program offers a standardized way to store your vital medical information and emergency contacts. This initiative is used nationwide to help first responders quickly find crucial information on the outside of your refrigerator, saving time and lives during medical emergencies. 

If you have not yet received a File of Life, you can now pick one up at the following Monitor Desks where you also collect yellow recycle bags and Sun Rays magazines not delivered to your home: Social Center (2 Texas Dr., Bldg. A), Activities Center (1 Texas Dr.), Cowan Creek Amenity Center (1433 Cool Spring Way), or The Retreat (1220 Cattleman Dr.). 

We are pleased to announce an enhancement to the File of Life program that was recently adopted by the Sun City community. A fillable PDF version of the File of Life information card has been created for use by residents who prefer a digital option for completing the card. The link below (login required) will take you to the fillable PDF form, and you can download it to your computer. This form has been formatted so that it will fit into the File of Life magnet pouch when printed. However, you may need to adjust the setting on your printer to have the printout scale correctly. Please contact the Emergency Management Committee (EMC) at [email protected] if you have any questions.

Fillable PDF Form: https://www.sctexas.org/Files/Library/26646/FILEOFLIFE-V004.PDF (login required)

Please note that the distribution is limited to 2 File of Life per person.

Instructions:

• Each person in the household should have their own File of Life magnet pouch.
• Fill out the medical card accurately and legibly.
• Place the magnetized file on your refrigerator.
• Update the card when medications or dosages change.
• Bring the file to doctor visits for updates.

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