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CA Financials
The Community Association's Financials for June 2022 were presented to the Board by Ann Dodson, Director of Finance. HOA revenue of $1,195,272 was reported for the month of June compared to the budgeted amount of $1,169,380. Home closings for the month were 40 on a budget of 25. The Golf revenue was $406,988 compared to the budgeted amount of $365,711. Golf expenses were $483,890 compared to budgeted expenses of $397,595. Overall, the CA ended the month with a deficit of $57,498 on a budgeted deficit of $37,598 for an unfavorable variance of $19,900. The July financials will be posted on the website on Wednesday, August 24. Action will be taken on the May, June and July 2022 financial statements at the August 25 Board Meeting.
Non-Potable Water Strategic Plan
Zac Seith, Director of Agronomy, and Mike Morrison, Water Subcommittee Chair, shared a Presentation of the draft 2022 Non-Potable Water (“NPW”) Strategic Plan. The NPW Strategic Plan is an effort by members of the CA Staff, P&G and Golf Advisory committee to identify what we need to remedy our described issue and incorporate the delivery of NPW for a new source (Northlands WWTF). The Water Subcommittee will formally submit the official 2022 NPW Strategic Plan document to the Board and Staff at the November 2022 meeting for approval.
Landscaped Maintained Homes Supplemental Declarations
Ron Brandon, the Landscaped Maintained Homes (“LMH”) Organization Chair, presented amendments to the LMH Supplemental Declarations. Amendments to the Declarations are to clarify the program in restoring it to its original intent and keeping within the scope of work for the LMH contract. The LMH homeowners have been apprised of these proposals and provided opportunities for input. The LMHO supports the recommended changes, and the Board will take action on this item at the August 25 Board Meeting.
Leave No Trace Center for Outdoor Ethics
Ken Patterson, the Trails Subcommittee Chair, presented a request from the Trails Subcommittee to partner with the Leave No Trace Center Program to better promote and enforce rules governing use of our community’s nature trails and green spaces. The Board will vote on this recommendation at the August 25 Board meeting.
2023 Strategic Plan
Executive Director, Jim Romine, provided the audience with updates the Board has made to the community’s Strategic Plan. Revisions to plan include promoting kindness and respect in the community, safety, consideration of License Plate Readers, speed study, finalizing Legacy Hills renovation project and Silver Hall, as well as continuing to work with Developer on future amenities, evaluate capital projects for 2023 and address inflationary concerns as it relates to Capital and Reserve funding. The Board will take action on this item at the August 25 Board Meeting.
Investment Policy
The Investment Policy was due for review and there were no recommended changes. The Board will take action on this item on the August 25 Board Meeting.
Political Sign Policy
Katie Newnam, Director of Admin & H.R., presented proposed amendments to the Political Sign Policy. As the community continues to grow, staff proposes amendments to include additional locations for Resident Election signs to be displayed during the campaign period. The Board will take action on this item on the August 25 Board Meeting.
Voting & Elections Policy
The Voting & Elections was due for review and there were no recommended changes. The Board will take action on this item on the August 25 Board Meeting.
Neighborhood Entrance Decoration Policy
Jim Romine, Executive Director, reviewed proposed amendments to the Neighborhood Entrance Decoration Policy, which include increasing the number of flags allowed at entrances from seven (7) to nine (9). The Board recently approved changes to this policy at their May meeting, but it was later suggested that the flags at the neighborhood entrances mirror the flags allowed at the Veterans Memorial Plaza. The Board will take action on this item on the August 25 Board Meeting.
Policy for Chartered Clubs
Jim Romine, Executive Director, reviewed proposed amendments to the Policy for Chartered Clubs, which are related to transgender individuals engaged in Club events and activities. The CA is legally required to make accommodations in our policies as necessary to allow those with different gender identities than “Male” or “Female” the ability to enjoy the facilities like any other person. Gender identity is how individuals perceive themselves and what they call themselves. For example, it could be the case that if someone had male anatomy but presented as a woman and called themselves a woman, that individual would be allowed to play in the women’s league.
Staff has sought counsel from our HOA attorney on providing accurate language for the proposed amendments. Staff will continue to work with our attorney and other appropriate parties on defining/providing accommodations for locker room/restroom facilities. The Board will take action on this item at the August 25 Board meeting.
