Board of Directors
February 23, 2017
Meeting Recap

Submitted by Katie Newnam, Director of Administration and Human Resources, 512-948-7704, [email protected]

To view a video of the meeting on the Sun City Texas website, Click Here.

Reports

Board Actions By Unanimous Consent »

The Board and a resident audience heard reports from the Executive Director, Jim Romine, regarding updates since the last quarterly Board Meeting including current activities in various departments. Gary Preston reviewed and acknowledged the unanimous consent items approved by the Board since the November 2016 Meeting. The Board recognized the various Committee reports submitted and thanked the volunteers for all their efforts. Representatives from Golf and Modifications Committees reviewed their quarterly Board reports with the membership.
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CA Financials

Financials as of November 30, 2016 »
Financials as of December 31, 2016 »
Financials as of January 31, 2017 »

The Community Association's Financials for November and December 2016 and January 2017 were provided by Ann Dodson, Director of Finance. HOA revenue of $917,953 was reported for the month of January compared to the budgeted amount of $916,770. Home closings for the month were 22 on a budget of 22. The Golf revenue was $316,042 compared to the budgeted amount of $315,128. Golf expenses were $288,946 compared to budgeted expenses of $306,980. Overall, the CA ended the month with a surplus of $6,146 on a budgeted surplus of $1,943 for a favorable variance of $4,203. The Board approved the January 2017 financials unanimously. The Board also unanimously approved November and December 2016 with the surplus amount to be transferred to the Capital Asset Fund.
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Election Timeline

2017 Election Timeline »

The Elections Committee provided the Board with the election dates and timeline for the 2017 Resident Director Board Election.
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Water Sub Committee

2017 Strategic Plan for Water Use »

At the February 9 Board Workshop, Chairman of the Water Sub-Committee, Steve Ricks, provided a report on Sun City Texas’ water use and future needs. At the Meeting, the Board voted unanimously to approve the recommendations in the Water Sub Committee Report including:

• Request the Developer maintain commonality with our current installations (e.g.: pumping systems, pond design, aeration, etc.).

• Request the Developer oversize the design of the Queen Tract irrigation pond to allow it to irrigate, in addition to the Queen Tract common areas, the common areas along Sun City Blvd. from Pond 4 east to Hwy 195 and include the dog park common area, the softball field outfield and the horticulture area. This action allows the CA to address all its remaining water improvement projects.

• Request the Developer oversize the design of the Somerset Tract irrigation pond to allow it to irrigate, in addition to the Somerset Tract common areas, approximately one half of the irrigation needs of the Cowan Creek Golf Course. This action significantly reduces the “stress” on the White Wing Pond.

• Due to the proximity of the new irrigation ponds the new Amenity Centers request the Developer design the Queen and Somerset irrigation ponds to be multi-purpose and include a “safety step” in the pond design. Also include handrails and sidewalk access to and around the new ponds.

• To mitigate any future supply line breaks, such as that encountered in 2015, the installation of a Trinity Aquifer water well at each pond location is recommended.

• Recommend that Sun City Texas transfer its current reservation of 15 acre-feet of water per year from the Brazos River Authority to the City of Georgetown.

• Develop an alternative supply plan to the Somerset Tract based on the expansion of the Pecan Branch Waste Water Treatment Facility (WWTF) and prior to the construction of the new Northlands Waste Water Treatment Facility.

• Assure that two supply lines from the new Northlands WWTF are installed (one directly to the new Somerset irrigation pond and one to the existing system tie point at Sun City Blvd and Ronald Reagan).

• If the City expands its non-potable water system to other users, it should be encouraged to relocate its billing meters to a convenient points near the boundaries of Sun City Texas.

• Continue communication with the City for future opportunities for the use of non- potable water for residential irrigation with the addition of the Northland Wastewater Treatment Facility and the expanded Pecan Branch Facility.

• The Water Subcommittee should continue monitoring the CA’s use of both potable and non-potable irrigation water on a monthly basis and annually report their findings and recommendations to the Property and Grounds Committee, the Golf Committee and the Board.