To view a video of the meeting on the Sun City Texas website, click here >>
CA Financials
The Community Association's Financials for June 2021 were presented to the Board by Ann Dodson, Director of Finance. HOA revenue of $1,117,341 was reported for the month of June compared to the budgeted amount of $1,018,480. Home closings for the month were 26 on a budget of 20. The Golf revenue was $379,835 compared to the budgeted amount of $382,912. Golf expenses were $374,310 compared to budgeted expenses of $376,207. Overall, the CA ended the month with a surplus of $37,013 on a budgeted deficit of $27,326 for a favorable variance of $64,339. The July financials will be posted on the website on Wednesday, August 25. Action will be taken on the May, June and July 2021 financial statements at the August 26 Board Meeting.
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Sharing our Senior Resources Focus Group
Sharing our Senior Resources (“SOSR”) is an information program designed by the NRO to assist those in need by connecting them with the proper resources. Volunteers will begin manning a table in one of our buildings to assist those in need and as demand increases/ decreases, their hours will be adjusting accordingly. The SOSR volunteers will also participate in town halls, fairs, and new resident orientations.
Mammal Survey
The Wildlife Management Committee is proposing a camera-based study of the types of mammals in Sun City. The study would focus on identifying the various species, rather than a census of each species. The participants would be the Wildlife Management Committee, CA Liaison to the Committee, Dr. James Christiansen of the Snake Wranglers program and the Williamson County Goodwater Master Naturalists, led for this project by Michael Farley. The Master Naturalists own infrared cameras and have conducted such surveys in multiple parks in Georgetown and Williamson County. The results would be shared regularly with WMC and through WMC, with the residents. The cameras would be placed off trail, with nothing pointed at residents' homes. The study would last approximately one year, allowing for identification of any seasonally present mammals.
Reimagining Deer Management
A resident group provided the Board with a presentation on reimaging the deer management program. The group is asking for a three-year moratorium on the deer trapping program. The link above provides more information they provided regarding this request. The Board has asked that any comments regarding the deer management program be sent to: [email protected]. The Board will take action on this item at the August 26 Board Meeting.
Strategic Plan
Executive Director, Jim Romine, provided the audience with updates the Board has made to the community’s Strategic Plan. Revisions to the plan include deletions of completed projects, additions of future projects, continuation of programs such as Firewise, Waterwise, etc., maintaining healthy funds, recognizing COVID and its challenges as well as recruiting a nd retaining talent on our staff. The Board will take action on this item at the August 26 Board Meeting.
Amend the 2021 Budget
Ann Dodson, Director of Finance, presented the Board with a proposal to amend the current year’s budget. Final year projections are exceeding budget significantly due to unexpected revenue and expense savings during 2021. The 2022 Reserve Fund contribution is projected to increase by $600K. Staff has proposed contributing more funds to the Reserve Fund in 2021 to lessen the increase in 2022 and avoid a revenue tax situation. The Board approved a similar scenario in 2018. The Board will take action on this item on the August 26 Board Meeting. The amount of the increase will be determined upon completion of the financial close process for July.
Emergency Operating Plan
Don Davidson and John Tintera, Emergency Management Committee members, presented the Board with changes to the community’s Emergency Operating Plan (“EOP”) along with a summary of those changes. The EOP was changed in structure to align with the National Incident Management System (NIMS) which is used by public safety and emergency management nationwide. The Table of Contents to define what is included in the basic plan and appendixes, and needed clarifications were made throughout the EOP. EMC worked with the NRO, COPs and various other groups to complete the amendments. The Board will take action on this item on the August 26 Board Meeting.
Capital Project Evaluation and Ranking Proposal
Property & Grounds (“P&G”) Committee chair, John Price, presented a Capital Project Evaluation and Ranking Proposal to the Board. This proposal is a joint effort between P&G and the Finance Committee to evaluate and rank possible capital projects for future years/ budgets. Staff will still manage the bidding of such projects, but this effort will help to formalize our capital projects and their associated budgets. The Board will take action on this item on the August 26 Board Meeting.
Parking Policy
The Parking Policy was due for review and amendments were presented by Property & Grounds Committee chair, John Price. Recommended changes include the removal of the Social Center Parking Lot for overnight parking, the addition of the Legacy Hills Clubhouse and Pavilion for overnight parking and a limitation of dates for overnight parking per year. The Board will take action on this item on the August 26 Board Meeting.
LMH Controller Sensor Reserve Policy
The LMH Controller Sensor Reserve Policy was due for review and amendments were presented by Executive Director, Jim Romine. Key amendments include the deletion of the Classics Maintained Homes Program, renaming of the group to an Organization and removal of references to the rain sensors (no longer used) and sticking with the controllers and the soil moisture sensors. The Board will take action on this item on the August 26 Board Meeting.
LMH Water Conservation Policy
The LMH Water Conservation Policy was due for review and there were no recommended changes. The Board will take action on this item on the August 26 Board Meeting.
Transportation Leasing Policy
The Transportation Leasing Policy was due for review and amendments were presented by Executive Director, Jim Romine. Staff sought counsel from the CA’s Insurance Broker, HOA attorney and Insurance Sub Committee and is recommending changes to this policy regarding the addition of definitions of Sun City Texas Affiliates, and the addition of indemnity and subrogation language. The Board will take action on this item on the August 26 Board Meeting.
