Board of Directors Meeting RecapMeeting Date: November 17, 2016Submitted by Katie Newnam, Director of Administration and Human Resources, 512-948-7704, [email protected]The Board Workshop video is available on the website under Communications > Videos (login required). _____ ReportsBoard Actions By Unanimous Consent »The Board and a resident audience heard reports from the Executive Director, Jim Romine, regarding updates since the last quarterly Board Meeting including current activities in various departments. Mr. Romine announced that the recent 2016 Resident Satisfaction Survey had come to a close. Additionally, Mr. Romine announced the winners of the random drawing for those who filled out the survey with winners being: Mr. Clark Grafton and Ms. Sue Duda. Secretary, Sandy Goodman, reviewed and acknowledged the unanimous consent items approved by the Board since the August 2016 Meeting. The Board recognized the various Committee reports submitted and thanked the volunteers for all their efforts. Representatives from Covenants, Landscaped Maintained Homes and Property & Grounds Committees reviewed their quarterly Board reports with the membership. _____ CA FinancialsFinancials as of August 31, 2016 »Financials as of September 30, 2016 » Financials as of October 31, 2016 » The Community Association's Financials for August, September and October 2016 were provided by Ann Dodson, Director of Finance. HOA revenue of $934,927 was reported for the month of October compared to the budgeted amount of $949,381. Home closings for the month were 16 on a budget of 25. The Golf revenue was $425,608 compared to the budgeted amount of $401,747. Golf expenses were $366,631 compared to budgeted expenses of $349,929. Overall, the CA ended the month with a surplus of $124,200 on a budgeted deficit of $8,833 for a favorable variance of $133,033. The Board approved the August, September and October financials unanimously. _____ Federal and State Income Tax ReturnsDirector of Finance, Ann Dodson, reported that the 2015 Federal Tax return was filed on September 15 and the State Tax Return was filed on November 15._____ 2017 Budget and Related Schedules2017 Operating Budget Summary »
The 2017 Budget and related schedules were approved unanimously. CA Insurance Renewal ProposalStaff presented the Board with the CA’s property and liability insurance proposal for 2017 in which rates increased 5%. The Board approved the proposal unanimously._____ Election Timeline2017 Election Timeline »The Elections Committee provided the Board with the election dates and timeline for the 2017 resident director Board elections. This timeline was approved unanimously and will also be announced at the February 2017 Board Meeting. _____ Strategic PlanStrategic Plan Sun City Texas 2016-2017 »At the November Board Workshop, Board President, Stephen Ashlock, presented the community with a Strategic Plan the Board of Directors has been developing over the past few months. The Strategic Plan includes a vision statement, mission statement and values as well as strategies to attain short term and long term goals. The Board approved the Strategic Plan unanimously. _____ CA Rules and RegulationsAmended and Restated Rules »Staff presented the Board with recommended changes to the document including incorporating language on drones, camera and surveillance equipment on residential property, facility use and general updates. The Board approved the amendments to the CA Rules and Regulations unanimously. _____ Interim GuidelinesInterim Guideline »The Modifications Committee and staff presented the Board with the Interim Guidelines which are recommended changes to be incorporated into the Design Guidelines. Amendments are related to: State of Texas requirements for irrigation systems work, landscape plans, rain barrels, composting, enclosures of patios, porches, courtyards, rear porches & covered patios and Appendix terminology updates. The Board unanimously approved the Interim Guidelines, as presented. _____ Citizens on Patrol (COPs) VehiclesStaff presented the Board with an Appropriation Request to purchase two vehicles for the COPs program from the Capital Asset Fund. The vehicles previously provided by Don Hewlett will no longer be issued to the program and are in need of replacement. The Board voted unanimously to approve the Appropriation Request. |