Board of Directors
Meeting Recaps May 26, 2016Submitted by Katie Sutton, Director of Administration and Human Resources, 512-948-7704, [email protected]
The Board Workshop video is available on the website under Communications > Videos (login required).
_______ Board of Directors Meeting RecapReports Gary Preston reviewed and acknowledged the unanimous consent items approved by the Board since the February 2016 Meeting. The Board recognized the various Committee reports submitted and thanked the volunteers for all their efforts. Representatives from Elections, Emergency Management and Sports Committee reviewed their quarterly Board reports with the membership.CA Financials Financial Info as of February 29, 2016 »
Financial Info as of March 31, 2016 »
Financial Info as of April 30, 2016 »
The Community Association's Financials for April 2016 were presented by Ann Dodson, Director of Finance. HOA revenue of $882,751 was reported for the month of April compared to the budgeted amount of $889,829. Home closings for the month were 21 on a budget of 25. The Golf revenue was $389,294 compared to the budgeted amount of $405,612. Golf expenses were $356,559 compared to budgeted expenses of $352,205. Overall, the CA ended the month with a surplus of $3,634 on a budgeted surplus of $22,432 for an unfavorable variance of $18,798. The Board voted unanimously to approve the February, March and April financial statements.
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Tennis and Pickleball CourtsMotion was made to follow the intent of an email from Brent Baker in 2013 which stated that if the Developer were to expand Sun City Texas, additional Pickleball courts would be provided, therefore no Tennis court sharing would take place. The Board recognized many groups desire additional space with the growing community and oncoming amenities and that the Tennis and Pickleball Clubs had attempted to reach a schedule resolution, but could not. After discussion, the board voted unanimously to approve the motion.
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Board Direction on 2017 Budget Budget Guidelines for 2017 »
The Board presented their draft 2017 Board Goals and Budget Guidance to the staff. The document includes guiding community goals and budget parameters. The Board voted unanimously to approve these goals and preliminary budget direction.
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2015 Audit The Audit Committee reviewed the draft Audit that was conducted by the Auditing Firm, Morrison, Friedrich & Spinn CPA’s, LLC last month and approved the audit noting the CA’s statements are accurate and in accordance with generally accepted accounting principles. The Board will voted unanimously to approve the audit.
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Sports Committee Charter Sports Committee Charter »
Roughly one year ago, the Chartered Club Non-Sports Committee (“CCNS”) was dissolved by the Board based on the recommendation to do so from the CCNS. Since that time, any issues with Non-Sports related Chartered Clubs have been handled by CA staff. While there have been no major issues since the CCNS was disbanded, the Board noted that there remains a large group of folks in all the collective Chartered Clubs that have no representation in the governance system aside from interaction with CA staff. Discussion ensued on whether or not there should be Charted Club representation in the governance system. Sports Committee was approached with the idea of absorbing all Chartered Clubs (except Golf) into their charge and renaming the Committee to Chartered Clubs Committee. The Board voted unanimously to support this change, and change Sports Committee to the Chartered Clubs Committee and approved the recommended changes to their charter. The Committee will consist of seven to nine members.
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Policy for Chartered Clubs Chartered Club Policy »
Based on the change of Sports Committee to the Chartered Clubs Committee, the Policy for Chartered Clubs will need to be amended to dictate the clubs would operate/report to a Chartered Clubs Committee. There are also some general clean up amendments and word changes on scheduling. The Board approved the recommended amendments with a unanimous vote.
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Interim GuidelinesThis item was deferred to a later date.
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Strip Lease PolicyStrip Lease Policy » The Property & Grounds Committee presented the Board with recommended changes to the Strip Lease Policy. Following is a summary of major changes being proposed: - Simplified termination procedures
- Added a requirement that the applicant to provide a description and sketch of any proposed changes to the property
- Added a requirement that the applicant provide a description of any maintenance and/or irrigation that will done
- Clarified that the Strip Lease property may be modified with landscaping and irrigation improvements but may not include "tables, benches, chairs or ornaments of any kind."
- Changed inspection and enforcement from P&G to the Community Standards Department
- Deleted Covenants, Emergency Management and Firewise from the coordination and approval process. They were asked if they needed to be included in the review and approval process and agreed their input was not needed.
The Board voted unanimously to approve the proposed amendments to the Strip Lease Policy.
_______ Golf Rates Task Force (“GRTF”)Golf Task Force Report »
Ken Morrison, chair of Golf Rates Task Force, presented the Board with the Task Force’s findings on our rate structure. After much review and discussion the GRTF determined that the current rate structure best fits the needs of Sun City Texas. A variety of different rate programs all offer some benefits to the program but none would dramatically improve our current rate structure. It is the opinion of the GRTF that now is not the time to implement a major rate change. GRTF does not have any history yet on how the change to the Golf Reserves and the Golf Course Enhancement Project will affect revenues and expenses. GRTF recommended that the Golf Committee, Golf Staff and CA Board pay close attention to these changes and adjust accordingly. Since the GRTF’s charge was completed, the Board voted unanimously to disband the GRTF.
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Annual Members Meeting and
Organizational Board Meeting RecapNew Resident Board Members with 2 Year Terms:
2335 – Bob Glandt
1992 – Gary Sandercock
Other Candidates:
885 – Phillip Lahman
TOTAL of 2,986 Ballots were received which is a 41% quorum.
Write In Candidates:
Jodi Salyers – 4
Kim Moran – 4
Gerry Lesseps – 1
Rand Paul – 1
Richard Miller – 1
Kyle Nogle – 1
Robert Pugh – 1
Bob Oflaudt – 1
Duane Boydstrum – 1
Organizational Board Meeting Results
Board Officers:
President – Stephen Ashlock
Vice President – Bob Glandt
Treasurer – Gary Sandercock
Secretary – Sandy Goodman
Audit Committee: Stephen Ashlock, Gary Sandercock, Bob Glandt
Check Signatures: Stephen Ashlock, Bob Glandt
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